Attendee Code of Conduct

Effective 9/20/2026

Introduction

Clockwork Alchemy is committed to providing a safe environment for our attendees and staff. This Code of Conduct details the expected behavior of our attendees and staff. By attending Clockwork Alchemy, you agree to abide by this Code of Conduct. This policy applies to any person bearing a Clockwork Alchemy badge of any type or any person invited to enter convention space by Clockwork Alchemy.

Badges

Clockwork Alchemy attendee badges are the physical representation of the ticket that attendees have purchased and are the property of Clockwork Alchemy for the duration of Clockwork Alchemy. You may need to show your badge at designated checkpoints to enter convention space.

  • Badges must be worn on your person, and easily visible.
  • Badges are non-transferable.
  • Badges may not be duplicated or altered.

Badges may be revoked at any time by Clockwork Alchemy staff. Entry to events will be denied if a badge is revoked. Revoked badges cannot be reissued or purchased again.

Facilities

The Grand Bay Hotel San Francisco is our partner and host for Clockwork Alchemy. To promote good relations with the hotel, please respect the facilities by leaving these spaces and any equipment in them in the same condition as you found them.

  • Keep all aisles, exits, fire safety devices, and amenities clean, visible, and unobstructed.
  • Do not affix anything to any surface, including walls, doors, panels, and columns, in the hotel.
  • Do not move or tamper with any furniture or equipment. Inform Clockwork Alchemy Convention Operations (ConOps) if you need anything moved or repaired.
  • Only individuals requiring mobility assistance or prior approval from Convention Operations (ConOps) may use transportation devices indoors.
  • Shoes or other foot protection must be worn at all times. This can include sandals, flip flops, and custom cosplay footwear. Custom footwear is required to have a solid material between your skin and the ground such as a rubber/plastic sole.

Prohibited Items

The following items and activities are prohibited in any hotel space. Additional items may be added to this list by Clockwork Alchemy at any time.

  • Glitter, confetti, and balloons that float
  • Weapons of any kind (see Costume and Props Policy for rules and exemptions)
  • Outside Alcohol or cannabis
  • Smoking devices such as cigarettes, e-cigarettes, vaporizers, pipes, and bongs
  • Illegal substances
  • Skateboards, bicycles, scooters, roller blades, and other non-medical wheeled devices
  • Drones and unmanned aerial vehicles.
  • Laser pointers, fog machines, strobe lights, and other devices that produce disruptive visuals
  • Sound amplification equipment and devices that produce disruptive noises. An exception to this rule is for staff or performers on stage
  • The unregistered sale of any goods at Clockwork Alchemy, including but not limited to food, art, or other merchandise. Only those dealers and vendors that are properly registered with Clockwork Alchemy are permitted to sell any goods.
  • Signs that contain profanity, sexual suggestive content, harassment, or that solicit goods or services.

Etiquette

Clockwork Alchemy wants to ensure a safe and fun convention for everyone. Please utilize good judgment, be respectful, and show courtesy to everyone around you. This includes Guests of Honor, hotel personnel, local businesses, Clockwork Alchemy staff and vendors, other hotel guests, and your fellow attendees.

The following rules must be adhered to at all times:

  • Masks are strongly recommended. Clockwork Alchemy strongly recommends all attendees wear a mask. Some spaces may still require masks and will have signs labeling those spaces as such. Reasonable accommodations can be requested.
  • Cosplay is not consent. Do not hug, touch, or photograph anyone without receiving permission. Be mindful that behind the costume and makeup is a real person, not the character they are portraying.
  • Comply with the Clockwork Alchemy Harassment Policy. Personal attacks and harassment are not allowed. See the Clockwork Alchemy Harassment Policy below.
  • Comply with the Clockwork Alchemy Costume and Props Policy.
  • Be respectful of other attendees, Clockwork Alchemy dealers, vendors, and staff. Treat others how you would want to be treated.
  • Respect everyone’s personal space. Move carefully through the Convention space and maintain the flow of traffic. Be mindful of props and do not run indoors.
  • Comply with all federal, state, and local laws, ordinances, and regulations at all times.
  • All forms of disorderly conduct are prohibited. These include, but are not limited to loitering, public intoxication, indecent exposure, begging, or soliciting.
  • Drugs, and illegal substances are prohibited in convention space.
  • Smoking and vaping inside any public buildings or within 25 feet of any entrance is prohibited.
  • Re-sale of hotel rooms is prohibited.

Clockwork Alchemy Harassment Policy

Harassment of any kind will not be tolerated at Clockwork Alchemy. This policy applies to any person bearing a Clockwork Alchemy badge of any type or any person invited to enter convention space by Clockwork Alchemy and to the interactions with and expected treatment of hotel staff and guests.

Harassment

Harassment is generally defined as unwanted behavior that creates an intimidating, offensive, and/or hostile environment for the person being targeted. Harassment can be physical, verbal, or psychological.

Harassment of any kind is prohibited and will not be tolerated. Any form of harassment shall be grounds for removal from Clockwork Alchemy, and may result in the revocation of your badge without any refund.

Examples of harassment include, but are not limited to:

  • Comments about a person’s appearance, sexual and/or vulgar statements, offensive jokes, as well as anything disparaging a person’s gender, race, religion, political views, age, disability, or other protected attributes.
  • Bullying and discrimination. Bigotry, homophobia, transphobia, racism, sexism, and other forms of prejudice are also prohibited.
  • Whistling, catcalling, and any kind of non-consensual flirting or sexual advances.
  • Following someone or impeding their path.
  • Excessive, intimidating, or harassing body language, such as obscene hand gestures, staring, or stalking.
  • Attending a person’s panels or events solely to harass, disrupt, heckle, or mock them.
  • Photographing or recording someone without their permission.
  • Exposing oneself or miming sexual acts.
  • Bathroom policing (harassing someone because of the bathroom they feel most comfortable using).
  • Touching someone without their permission.
  • Repeated texting, phone calls, or emails after being told to stop.
  • Any persistent action that creates a hostile environment for the person or people being targeted.

Reporting

If you or someone you see or know is in immediate danger or if there are serious safety concerns, please call 911 or hotel security. Our staff is happy to help you contact hotel security or law enforcement to further assist those experiencing harassment.

Please report any incidents of harassment to Clockwork Alchemy Convention Operations (ConOps) or any Clockwork Alchemy staff as soon as possible. (ConOps is located the Junior Board Room, 2nd Floor near the panel rooms). We take all reports very seriously, regardless of who is involved. You can report harassment even if you are not directly involved. Retaliation for filing a report will not be tolerated and is a violation of this policy.

Harassment by any individual to whom this policy applies should be reported to ConOps.

During Clockwork Alchemy operating hours, if you have an issue that you believe requires ConOps assistance, find the nearest staff member or email conops@clockworkalchemy.com. Clockwork Alchemy will respond within 24 hours with a resolution within a provided time period, depending on the complexity of the issue. Before or after the Clockwork Alchemy event, responses and resolution will be on a best effort basis. We will do our best to respond to any reports, so please use the email conops@clockworkalchemy.com.

Violations of the Code of Conduct or Harassment Policy

Any violation of the Code of Conduct or Harassment Policy can result in immediate action by the convention depending on the severity of the action. Such actions may include up to but are not limited to the following:

  • Verbal warning.
  • Confiscation of your badge and immediate removal from Clockwork Alchemy.
  • Banning from any and all future events put on by Clockwork Alchemy and FANS.
  • Reporting to law enforcement or the relevant authority.

We will make any or all of the above determinations in our sole and absolute discretion to serve the best interests of the Convention and its attendees. You will not be entitled to a refund of any monies in connection with the above actions being taken against you and Clockwork Alchemy shall have no liability for the same.

Clockwork Alchemy reserves the right to modify the Code of Conduct at any time.

Updates to the Clockwork Alchemy Code of Conduct

Updates to the Code of Conduct will be effective upon a website post announcing the update. Each version of the Code of Conduct will be marked with a version number and date of the update.

Version 2.0  9/20/2026